Booking requests:
To request a booking please contact the centre manager and check the Conditions of hire. There are 5 rooms and one kitchen available for hire along with more details on each of the room spaces under Rooms For Hire. Once your booking request has been confirmed by the centre manager please fill out the hire agreement.
Church, Hall, Lounge, Meeting Room, Foyer and the Kitchen
Alcohol policy:
The alcohol policy here at the centre is that you are able to consume on the premises if you are supplying it for your guests BUT if alcohol is sold then a Special Licence must be obtained from Auckland Council and displayed at the event.
Weddings
For weddings in the church we charge $200.00 + Gst, this does not include the cost of the celebrant. This fee includes access for a half an hour rehearsal the day before and the use of the church on the wedding day for 1.5 hours. Any extra time will be charged by our hourly rate of $96.60 including Gst.
You are welcome to arrange your own wedding celebrant. If you wish to book a celebrant from the Methodist Church to conduct the service or book an organist or discuss the possibility to bring your own organist, please contact Dr Bill Peddie the Methodist Church Lay Minister and Colin Waters, Organist for the Central Parish. There is no celebrant charge for church members of the home church congregation.
If you wish to hire the hall in addition to the church this will be charged at an our hourly rate of $69.00 including Gst.
If you wish to hire the kitchen this will be charged at an our hourly rate of $52.90 including Gst.
For the use of the tablecloth we pass on a cleaning fee of $10 + gst for each table cloth.
A bond of $500.00 has to be transferred 10 days before the event into our bank account and will be refunded within 15 working days.
Please note that the consumption of food and drinks is not permitted in the church. Food and drinks can only be served in the foyer, the hall and the lounge.
Funerals
For funerals in the church we charge $175.00 + Gst
If you wish to hire the hall and lounge in addition to the church this will be charged with an our hourly rate of $69.00 including Gst.
If you wish to use the kitchen we offer the following rates:
- Using the kitchen to prepare tea and cake to serve only: hourly rate: $10.35
- Using the kitchen to prepare food for a set lunch or dinner in the hall: hourly rate: $ 49.45 including Gst
For the use of the tablecloth we pass on a cleaning fee of $10 + gst for each table cloth.
Please note that the consumption of food and drinks is not permitted in the church. Food and drinks can only be served in the foyer, the hall and the lounge.
Art exhibitions in the foyer or the hall or church
Both the foyer and the hall have click rails installed to hang up artwork. We have 90 hangers that can be used. Access is only available when the centre is open. If the exhibitor wants longer access then they need to be present when the centre would otherwise be closed. Hire rates for both rooms are listed under Room hire. For more information and to assist with your preparation, please referr to the guidelines for art exhibitions at the Mt Eden Village Centre.
Church:
Please contact us if you wish to use the church for an art exhibition.
Bond:
A refundable bond is required for some bookings: $500 for concerts and weddings, $400 for art exhibitions, $100 for children’s birthday parties and other miscellaneous events to be agreed at the time bookings are made. 50% of the bond is to be paid on confirmation of booking; the balance of the bond and the booking fee are due10 working days before the event. Bonds are refundable 15 days after the event. Please provide bank account details for bond refund.
Cancellation fees:
There is a charge of 50% of the total hire fee for a change within a two week period of the booking, 25% for a change between 2 and 4 weeks, and 10% for a change more than 4 weeks from the booking.
Alarm code and key for hirers:
Please contact the centre manager one week before your booking to arrange a time to pick up your key and alarm code to enter the building. A deposit of $50 has to be paid onto the trust ban account prior to the booking. The key needs to be returned within 5 working days after the hire period, otherwise the key deposit is forfeited.
Floor plan:
To help to plan your event you can download a Floor Plans of the Mt Eden Village Centre.
Booking online form – for request
Please use this form to help with planning usage of the site amenities and room bookings.
User / Group (Billing) Name (required)
Postal Address (required)
Telephone Number/s (required)
Contact Name (required)
Contact number: (required)
Your Email (required)
Purpose of Group (required)
Room Booking -pick one (approx capacity)
Number of people (required)
Preferred date & time
Comment:
Booking Notes: Please include preferred date, times you want to booking at and frequency e.g weekly. Please also allow set-up and pack down times for any events when estimating booking times as that needs to be included in the fee calculation.
* Alcohol * No Alcohol Please – tick one to assist us with licensing rules.
Tick box to agree to terms (Read the terms over here in linked PDF)
Please allow 4 working days for a response. We may also need to call you to discuss any extra requirements. If you haven’t already reviewed the individual room options we suggest you do that before submitting the form.
Checklist for leaving the centre
(also available as PDF file to download)
Please make sure to following the following instructions for your bookings at the centre.
• Remove rubbish and leave the venue clean.
• Check that lights in the toilet are turned off.
• Turn off all lights, including outside light.
• Check that all heaters are turned off.
• Turn the alarm on
Kitchen:
• Take all your food out of the fridge.
• Turn off the steriliser on the wall.
• Turn off the hot water boiler on the wall.
• Put items back in the cupboard as listed on the kitchen content list displayed in the kitchen.
• If compost bin has been used please let the centre manager know about that.
• Check that oven is turned off and clean
Church:
• Put the chairs back in the same position and leave place as you found it.
• Make sure the gas heaters are turned off if you have used them.
Hall:
• Make sure the gas heaters are turned off if you have used them.
• Check that door to Ngauruhoe St is locked from the inside
Lounge:
• Take all your food out of the fridge.
• Check that door to Ngauruhoe St is locked from the inside
• Turn heaters off.
Hirers are responsible for cleaning the venue before they leave, basic cleaning equipment and a vacuum cleaner is provided in the kitchen cupboard and storage room.
Equipment available at the Mt Eden Village Centre:
Please make sure to let the centre manager know what the requirements are for your bookings.
Kitchen:
Mugs: 100, Tea cups: 250, Saucers: 150, Small Plates: 100
Dinner plates: 100, Side plate: 100
Small glasses: 92, Tall glasses: 96, Wine glasses: 120
17 Table cloth
Tables:
22 trestle tables
Chairs:
151 blue chairs for the hall
100 red chairs for the church
Others:
Wertheim piano 121
Organ
Elite 100″ tripod Screen, 16:9 Aspect ratio, 2210mm wide x 1240 mm high, 9.4kg